Calculation of Earned Leave for Government Servants

Earned leave Calculation is an important aspect of the leave policy for government servants. It is essential to understand the calculation process to ensure accurate leave management. The calculation of earned leave is governed by CCS (Leave) Rules, 1972 as outlined below:

1. Crediting of Earned Leave

Earned leave is credited to the leave account of a government servant at the rate of 2½ days for each completed calendar month of service. This calculation is based on the anticipated half-year of service in the calendar year of appointment.

2. Special Cases

a) Retirement or Resignation: In the half-year in which a government servant is due to retire or resign, earned leave is credited at the rate of 2½ days per completed calendar month until the date of retirement or resignation.

b) Removal or Dismissal: If a government servant is removed or dismissed from service, earned leave is allowed at the rate of 2½ days per completed calendar month until the end of the preceding calendar month.

c) Death in Service: In the unfortunate event of a government servant’s death while in service, earned leave is allowed at the rate of 2½ days per completed month of service until the date of death.

3. Adjustments for Extraordinary Leave and Dies Non

If a government servant has availed extraordinary leave or a period of absence has been treated as dies non in a half-year, the credit for earned leave in the next half-year is reduced by 1/10th of the period of such leave or dies non. However, this reduction is subject to a maximum of 15 days.

4. Rounding off Fractions

While crediting earned leave, fractions of a day are rounded off to the nearest day to ensure accurate calculations.

It is crucial for government servants and leave administrators to be aware of these rules to effectively manage earned leave entitlements and ensure compliance with the regulations.

As per updated Leave Rules as on 18.10.2023 the Calculation of Earned Leave for Government Servants is provided below

Calculation of Earned Leave

(1) Earned leave shall be credited to the leave account of Government servant at the rate of 2½ days for each completed calendar month of service which he is likely to render in a half-year of the calendar year in which he is appointed.

(2)(a) The credit for the half-year in which a Government servant is due to retire or resigns from the service shall be afforded only at the rate of 2½ days per completed calendar month up to the date of retirement or resignation.
(MOF Notification No. 16(6)-E.IV(A)/74 dated 31.07.1976)

(b) When a Government servant is removed or dismissed from service, credit of earned leave shall be allowed at the rate of 2½ days per completed calendar month up to the end of the calendar month preceding the calendar month in which he is removed or dismissed from service;

(c) When a Government servant dies while in service, credit of earned leave shall be allowed at the rate of 2 ½ days per completed month of service up to the date of death of the Government servant.
(DOPT Notification No. F. No. 13026/1/2010-Estt. (L), dated 12.05.2011)

(3) If a Government servant has availed of extraordinary leave and/or some period of absence has been treated as dies non in a half-year, the credit to be afforded to his leave account at the commencement of the next halfyear shall be reduced by 1/10th of the period of such leave and/or dies non subject to maximum of 15 days.
(MOF Notification No. 11012/1/77-E.IV(A) dated 21.11.1979)

(4) While affording credit of earned leave, fractions of a day shall be rounded off to the nearest day.
(DoE Notification No. 16(6)-E.IV(A)/74 dated 31.07.1976)

Source : DoPT