Procedure for Laptop purchase and reimbursement

It has been brought to notice by officers in field and Railway Board that the procedure for laptop procurement, reimbursement as well as maintenance is very cumbersome and needs to be simplified

Procedure for Laptop purchase and reimbursement

GOVERNMENT OF INDIA (BHARATSARKAR)
MINISTRY OF RAILWAYS (RAIL MANTRALAYA)
(RAILWAY BOARD)

No.2018/Transf. Cell/Mech/Misc
Dated : 02-01-2019

The General Managers All Indian Railways, CORE & Production Units
Director General RDSO, Lucknow, NAIR, Vadodara
CAOS, DMW/Patiala, WPO/Patna, COFMOW/NDLS, RWP/Bela, CAO/IROAF
Directors, All Centralized Training Institutes

Sub: Simplification of the procedure of Laptop reimbursement

Ref: Director ME(C&IS) letter no 2011/C&IS/Committee/Laptops/Pt.ll Dated 23/01/2012

It has been brought to notice by officers in field and Railway Board that the procedure for laptop procurement, reimbursement as well as maintenance is very cumbersome and needs to be simplified.

As per the existing policy, the officers in JAG and above grade are entitled for Rs.55,000/ for Laptop and Rs.30,000/- for repair and maintenance. Other gazette officers below JAG are entitled for Rs. 25,000/- for Laptop and Rs.20,000/- for repair and maintenance.

Board (FC & CRB) has approved further simplification of the process of procurement and reimbursement of laptop. As per the simplified procedure, officers who procure laptop themselves may club the cost of Laptop and cost of repair/maintenance over the specified life of the machine and total amount can be claimed through single invoice subject to the terms and conditions as well as monetary limits laid down in the laptop policy letter dated 23/01/2012.

In case both i.e. the cost of laptop and the cost of repair & maintenance are clubbed together and there is a single invoice of the total permissible amount, the responsibility of repair and maintenance of the laptop shall rest with the officer concerned. Other terms and condition mentioned in the Laptop policy dated 23/01/2012 remains the same.

This issue with the concurrence of Associate Finance of the Transformation Cell, Ministry of Railways.

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