For better administration the order of compulsory retirement can be passed – DOPT

For better administration, it is necessary to chop off dead wood, but the order of compulsory retirement can be passed after having due regard to the entire service record of the officer

Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
Establishment A-IV Desk

North Block, New Delhi
Dated 11th September, 2015


Subject: Strengthening of administration-Periodical review under FR 56(j) and Rule 48 of CCS (Pension) Rules, 1972

The undersigned is directed to refer to this Department’s OM No. 25013/1/2013-Estt(A) dated 21/03/2014 on the periodical review under Fundamental Rule 56 or Rule 48 of CCS (Pension) Rules.

2. Various instructions issued on the subject deal with compulsory retirement under the above mentioned provisions. The Supreme Court has observed in State of Gujarat Vs. Umedbhai M. Patel. 2001 (3) SCC 314 as follows:

(i) Whenever the services of a public servant are no longer useful to the general administration, the officer can be compulsorily retired for the sake of public interest.

(ii) Ordinarily, the order of compulsory retirement is not to be treated as a punishment coming under Article 31 l of the Constitution.

(iii) “For better administration, it is necessary to chop off dead wood, but the order of compulsory retirement can be passed after having due regard to the entire service record of the officer.”

(iv) Any adverse entries made in the confidential record shall be taken note of and be given due weightage in passing such order.

(v) Even un-communicated entries in the confidential record can also be taken into consideration.

(vi) The order of compulsory retirement shall not be passed as a short cut to avoid Departmental enquiry when such course is more desirable.

(vii) if the officer was given a promotion despite adverse entries made in the confidential record, that is a fact in favour of the officer.

(viii) Compulsory retirement shall not be imposed as a punitive measure.

3. , In every review, the entire service records should be considered. The expression ‘service record’ will take in all relevant records and hence the review should not be confined to the consideration of the ACR / APAR dossier. The personal file of the officer may contain valuable material. Similarly, the work and performance of the officer could also be assessed by looking into files dealt with by him or in any papers or reports prepared and submitted by him. it would be useful if the Ministry/Department puts together all the data available about the officers and prepares a comprehensive brief for consideration by the Review Committee. Even uncommunicated remarks in the ACRs/APARS may be taken into consideration.

4. in the case of those officers who have been promoted during the last five years, the previous entries in the ACRs may be taken into account if the officer was promoted on the basis of seniority cum fitness, and not on the basis of merit.

5, As far as integrity is considered, the following observations of the Hon’ble Supreme Court may, while upholding compulsory retirement in a case, may be kept in view:

The officer would live by reputation built around him. in an appropriate case, there may not be sufficient evidence to take punitive disciplinary action of removal from service. But his conduct and reputation is such that his continuance in service would be a menace to public service and’injurious to public interest.

S. Ramachandra Raju vs. State of Orissa
[(l 994) 3 SCC 424]

Thus while considering integrity of an employee, actions or decisions taken by the employee which do not appear to be above board, complaints received against him, or suspicious property transactions, for which there may not be sufficient evidence to initiate departmental proceedings, may be taken into account. Judgement of the Apex Court in the case of Shri K. Kandaswamy, I.P.S. (TN:1966) in K. Kandaswamy vs Union Of India & Anr, l996 AIR 277, I995 SCC (6) l62 is relevant here. There were persistent reports of Shri Kandaswamy acquiring large assets and of his getting money from his subordinates. He also indulged in property transactions which gave rise to suspicion about his bonafides. The Hon’ble Supreme Court upheld his compulsory retirement under provisions of the relevant Rules.

6. Similarly, reports of conduct unbecoming of a Government servant may also form basis for compulsory retirement. As per the Hon’ble Supreme Court in State of UP. And Others vs Vijay Kumar ‘Jain, Appeal (civil) 2083 of 2002:

If conduct of a government employee becomes unbecoming to the public interest or obstructs the efficiency in public services, the government has an absolute right to compulsorily retire such an employee in public interest.

7. Many changes in the nomenclature and in the areas of responsibility of various departments/Ministries have taken place. In order to simplify and speed up the procedure of review, a need is felt to reconstitute the Review Committees. in partial modification of the OM 25013/15/86-Estt (A) dated 27/06/1986, it has been decided that the Secretaries of the Cadre Controlling Authorities will constitute Review Committees consisting of two Members at appropriate level. The Review Committees in the case of various levels of employees will be as under:

(A) in case of officers holding Group A posts:

(a) In r/o ACC appointees:

Review Committee may be headed by the Secretary of the concerned Ministry/Department as Cadre Controlling Authority.

(b) In r/o Non-ACC appointees:

(i) Where there are Boards viz CBDT, CBBC, Railway Board, Postal Board, Telecom Commission, etc. the Review Committee may be headed by the Chairman of such Board.

(ii) Where no such Boards/Commissions exist, the Review Committee may be headed ’by Secretary of the. Ministry/Department.

(B) in case of Group B (Gazetted) officers:

Additional Secretary/Joint Secretary level officer will head the Review Committee.

(C) In the case of Non-Gazetted employees:

(i) An officer of the level of Joint Secretary will head the Committee. However in case the Appointing Authority is lower in rank than a Joint Secretary, then an officer of the level of Director/Deputy Secretary will be the head.

(ii) in the case of Non-Gazetted employees in other than centralised cadres, Head of Department/Head of the Organisation shall decide the composition of the Review Committee.

8. CVO in the case of gazetted officers, or his representative in the case of non-gazetted officers, will be associated in case of record reflecting adversely on the integrity of any employee.

9. in addition to the above, the Secretary of the Ministry/Department is also empowered to constitute internal committees to assist the Review Committees in reviewing the cases. These Committees will ensure that the service record of the employees being reviewed, alongwith a summary bringing out all relevant information, is submitted to the Cadre Authorities at least three months before the due date of review.

10. The procedure as prescribed from time to time has been consolidated and enclosed as Appendix to the OM issued by this Department on 21/03/2014. As per these instructions the cases of Government servant covered by FR 56(j), FR 56(l), or Rule 48(1) (b) of CCS (Pension) Rules, 1972 should be reviewed six months before he/she attains the age of 50/55 years, in cases covered by FR 56(j) and on completion of 30 years of qualifying service under FR 56(l)/Rule 48 of CCS (Pension) Rules, 1972 as per the following calendar:

Sl NoQuarter in which review is to be madeCases of employees who will be attaining the age of 50/55 years or will be completing 30 years of service or 30 years of service qualifying for pension, as the case may be, in the quarter.
1.January to  MarchJuly to September of the same year
2.April to JuneOctober to December of the same year
3.July to SeptemberJanuary to March of the next year
4.October to DecemberApril to June of the next year

11. All Ministries/Departments are requested to follow the above instructions and periodically review the cases of Government servants as required under FR 56(j)/FR56(l)/Rule 48(1)(b) of CCS (Pension) Rules, 1972.

12. instructions on composition of the Representation Committees will be communicated separately.

(Mukesh Chaturvedi)
Director (Establishment)

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6 thoughts on “For better administration the order of compulsory retirement can be passed – DOPT”

  1. we are not clear about the existing age of 60 years as per existing instructions.Yet we may not be interested in the policy matters of the central government at any given point of time.

  2. Sir, The first and foremost concern about implementation of 56J is The committee of JS and/or AS for all lower staff to be the final authority to accord the decision on compulsary retirement based on HOD or HOO recommendations BUT WHAT ABOUT the HOD or HOO or JS or AS themselves,if they themselves do not command gud reputation inside their own department or command bad reputation of biased or are controversial decision makers thus how can one expect fair decision from such officers so the best way would be to allot all such cases under 56J to ONLY DOP& T WITH A CLEAR CUT TIME SCHEDULE THAT ONCE ANY CASE OF COMPULSARY RETIREMENT UNDER 56 J IS MARKED or sent TO DOP& T IRRESPECTIVE OF ANY CADRE OR RANK OF ANY PoST THEN ONLY DOP& T WILL BE THE FINAL AND ONLY AUTHORITY TO ACCORD APPROVAL. NO INDIVIDUAL MINISTRY OFFICER OR HOD OR HOO SHALL BE AUTHORISED TO ACCORD FINALAPPROVAL EXCEPT THEIR RECOMMENDATION. AND IN THIS CASE THE APPOINTING AUTHORITY, THE APPELLATE AUTHORITY AND/ OR THE COORDINATING AUTHORITY AND DISCIPLINARY AUTHORITY WITHIN THE DEPTT OR THE MINISTRY,AND EXISTING RULES PROVISIONS SHOULD NOT APPLY.

  3. Praveen sakhuja

    This is good initiative by government provided it is not politically motivated. Definition od Inefficient should be clear and blunt , similarly Corrupt means corrupt, only then government will get success and praise. Government should not insist on 30 years of service, rather after 5 years review is order taking stock of inefficiency, corrupt practices and verified complaints against an individual whether anonymous or signed by any individual.

  4. The compulsory retirement of 30 years of service is very excellent idea…. If possible it can be 25 years for defence or any armed forces of this country….the promotion policy should be changed for fast promotion within this limited time ….after 20 years of service…. No more requirement at military
    Good decision ….

  5. seshadrivikrala

    This OM of the DoP&T is as old as of some decades back; never applied so far, to my knowledge and belief, it on record, and no one wants to implement this Order in true spirit and action. We, Indians, are very much sympathise with everyone including the culprits, and the white collar crime- dowers. Unless some STRINGENT OFFICER, WITH ALL STIFFNESS COME AND WORK AS HOD , THEN ONLY THERE WILL BE SOME CHANGES IN THE DEPARTMENT……Everybody expects that the NEW Director General shall be strict in all respects and shall weedout the vested interests’ circle in a department and after three months everyone shall easeout and start working as before and because YOU are at the verge of superannuation and can’t find time to look into all aspects as the Interests around YOU as HOD can do nothing and by the time YOU come to reality YOUR term is over……..

  6. SUDHIR singh yadav

    The compulsory retirement on completion of the 30 years of total service .this is the best decision of the central government . so many benefit of this decision one. Create of jobs two. Promotion is open in central government jobs.three. create of better administration as the demand of modern age with nai soch aur naye vicharo Ke satth

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