Master Circular on Central Govt Service Probation and Confirmation

Master Circular on Central Govt Service Probation and Confirmation

It has been decided to further consolidate/ modify the instructions/ guidelines in relation to probation and confirmation as a Master Circular to provide clarity and ease of reference.

No.28020/3/2018-Estt.(C)
Government of India
Ministry of Personnel, PG Pensions
Department of Personnel & Training

North Block, New Delhi
Dated: 11th March, 2019

OFFICE MEMORANDUM

Subject: Master Circular on Probation/ Confirmation in Central Services- reg.

The undersigned is directed to refer to this Department’s O.M.No.28020/1/ 2010-Estt.(C) dated 21.07.2014 wherein consolidated instructions on Probation/Confirmation were Issued.

It has been decided to further consolidate/ modify the instructions/ guidelines in relation to probation and confirmation as a Master Circular to provide clarity and ease of reference. The Master Circular issued vide O.M. dated 21.07.2014 has been suitably updated as on date and the same is enclosed. The list of O.M.s which have been referred for consolidation of instructions for this Master Circular is at Appendix.

sd/-
Umesh Kumar Bhatia)
Deputy Secretary to the Government of India

Master Circular on Probation and Confirmation in Central Services

PROBATION

A person is appointed on probation in order to assess his suitability for absorption in the service to which he has been appointed. Probation should not, therefore, be treated as a mere formality. [ Read More ]

MANDATORY INDUCTION TRAINING

9. In all cases of direct recruitment there should be a mandatory induction training of at least two weeks duration. Successful completion of the training may be made a pre-requisite, for completion of probation. The syllabus for the training may be prescribed by the Cadre authorities in consultation with the Training Division of DOPT. The recruitment rules for all posts, wherever such a provision does not already exist, may be amended to provide for such mandatory training. Till such time as the Recruitment Rules are amended, a clause on the above lines may be included in the offer of appointment.

PERIOD OF PROBATION

The period of probation is prescribed for different posts/ services in Central Government on the following lines: [ READ MORE]

LEAVE TO PROBATIONER, A PERSON ON PROBATION

11.A probationer shall be entitled to leave under the provisions of the Rule 33 of the CCS (Leave} Rules, 1972. If, for any reason, it is proposed to terminate the services of a probationer, any leave which be granted to him shall not extend; [ CLICK TO READ MORE]

EXTENSION OF PROBATION PERIOD

15.If during the period of probation, a probationer has not undergone the requisite training course or passed the requisite departmental examinations prescribed (proficiency in Hindi, etc.), if any, the period of probation may be extended by such period or periods as may be necessary, subject to the condition that the total period of probation does not exceed double the prescribed period of probation [ Click to Read More]

TERMINATION OF PROBATION

19.The decision whether an employee should be confirmed or his probation be extended should be taken soon after the expiry of the initial probationary period that is within six to eight weeks, and communicated in writing to the employee together with reasons, in case of extension. A probationer who is not making satisfactory progress or who shows himself to be inadequate for the service in any way should be informed of his shortcomings well before the expiry of the original probationary period so that he can make special efforts at self-improvement.

20.On the expiry or the period of probation, steps should be taken to obtain the assessment reports on the probationer so as to:

(i) Confirm the probationer/ issue Orders regarding satisfactory termination of probation, as the case may be, if the probation has been completed to the satisfaction of the competent authority; or

(ii) Extend the period of probation or discharge the probationer or terminate the services of the probationer as the case may be, in accordance with the relevant rules and orders, if the probationer has not completed the period of probation satisfactorily.

21. In order to ensure that delays do not occur In confirmation, timely action must be initiated in advance so that the time limit is adhered to.

22. If it appears to the Appointing Authority. at any time, during or at the end of the period of probation that a Government servant has not made sufficient use of his opportunities or is not making satisfactory progress, the Appointing Authority may revert him to the post held substantively by him Immediately preceding his appointment, provided he holds a lien thereon or in other cases may discharge or terminate him from service.

23. A Probationer reverted or discharged from service during or at the end of the period of probation shall not be entitled to any compensation.

CONFIRMATION

The date from which confirmation should be given effect is the date following the date of satisfactory completion of the prescribed period of probation or the extended period of probation, as the Case may be [ Click to Read More]