Timelines for Pension and Gratuity Authorization: A Complete Roadmap for Government Servants Retiring Soon-DoPPW Instruction dated 25.10.2024

DoPPW has issued Instructions to Departments to strictly follow the Timelines for Pension and Gratuity Authorization for the Government Servants Retiring Soon

Timelines for Pension and Gratuity Authorization – DoPPW OM dated 25.10.2024

The Department of Pension and Pensioners’ Welfare (DoPPW) has issued specific instructions to ensure timely processing of pension and gratuity authorizations for government employees nearing retirement. The instructions outline a set timeline for each step in the authorization process, aimed at ensuring smooth pension and gratuity disbursement upon retirement.

According to Rule 54, every Head of Department (HoD) is responsible for preparing a list by the 15th of each month, identifying all government employees scheduled to retire within the following fifteen months. This proactive approach enables timely processing of pension cases.

Once the pension case reaches the Accounts Officer, they must conduct all necessary checks and issue the Pension Payment Order (PPO) at least two months before the employee’s retirement date, upon reaching the age of superannuation. This timeline is designed to ensure that the retiring employee’s pension and gratuity are disbursed without delay.

11/15/2022-P&PW(H)-8363 (IV)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Pension and Pensioners’ Welfare

3rd Floor, Lok Nayak Bhawan,
Khan Market, New Delhi-110 003
Date: 25-10-2024

OFFICE MEMORANDUM

Subject: Timelines for completion of various activities in the process of authorization of pension and gratuity on retirement on superannuation of a government servant.

The undersigned is directed to refer to this Department’s OM No. 11/15/2022-P&PW(H)-8363 (1) dated 28-10-2022 on the above subject and to say that the process of authorization of pension and gratuity involves various activities to be performed by different offices/authorities. Timelines have been prescribed in the Central Civil Service (Pension) Rules, 2021 for completion of each of these activities. These activities include:

Timelines for Activities to be Performed for the process of Authorization of pension and gratuity

A. As per Rule 54, every Head of Department (HoD) is required to have a list prepared by 15th day of every month, of all Government servants, who are due to retired within the next fifteen months of that date.

B. As per Rule 55, Complete details regarding the Government accommodation are required to be obtained from the Government servant at least one year before the anticipated date of retirement and send these details Directorate of Estates for issuing a ‘No demand certificate’ in respect of the period preceding eighth months of the retirement of the Government servant.

C. Elaborate procedure has been laid down in Rules 56 and 57 for preparatory work for processing of pension case on superannuation during the period of one year before retirement. This includes verification of service, making good the omissions, imperfections or deficiencies in the service book.

D. As per Rule 59 & 60, the HOO is required to send the pension case to the Pay & Accounts Office with a covering letter in Format 10 within two months from the date of receipt of pension forms from the Government servant.

Are you Going to Retire Soon? Knowing this Information is a Must! : Read

E. On receipt of pension case the Accounts Officer shall apply the requisite checks and issue the pension payment order not later than two month in advance of the date of retirement of a Government servant on attaining the age of superannuation.

F. The Accounts Officer shall forward a copy of the Pension Payment Order to the Central Pension Accounting Office, within two months from the date of receipt of pension papers from the HOO. The CPAO shall issue the Special Seal Authority and forward the same to the Pension Disbursing Authority along with the copy of the Pension Payment Order within twenty one days from the date of receipt of the Pension Payment Order. The Pension Disbursing Authority shall thereafter take action to disburse the pension to the retired Government servant on the date on which it becomes due.

All Ministries/Departments are, therefore, requested that the above provisions may be brought to the notice of the personnel dealing with the pensionary benefits in the Ministry/Department and attached/subordinate offices thereunder for compliance.

(Subhash Chander)
Under Secretary to the Govt. of India

To
All Ministries/Departments/Organizations (As per standard list)

View the DoPPW OM regarding Timelines for Pension and Gratuity Authorization dated 25.10.2024