Procedure for Change of name by Government employees- Official Order 12.3.1987

It has been decided to adopt the following procedure in supersession of all previous orders on Procedure for Change of name by Government employees

DoPT Order regarding Procedure for Change of name by Government employees

No. 19016/1/87-Estt(A)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training

New Delhi — 1, dated the 12th March, 1987.

OFFICE MEMORANDUM

Subject: Change of name by Government employees Procedure for.

The Ministry of Home Affairs O.M. No. 60/274-48/Estts. Dated 3rd November, 1948 as amended vide O.M. No. 87/52-Estts., dated 24th March, 1952 lays down the procedure for a change of name by Government employees. The Government recently had the occasion to review these instructions in the light of experience in certain cases. It was found that the instructions are incomplete in so far as they do not cover certain situations. It has, therefore, been
decided to adopt the following procedure in supersession of all previous orders on the subject:

I – All cases of addition / deletion or change in name / surname;

(i) A Government employee wishing to adopt a new name or to effect any modification in his / her existing name may do so, formally by a deed changing his / her name. The sample deed form is enclosed.

(ii) The execution of the deed should be followed by publication of the change in a prominent local newspaper as well as in the Gazette of India at the Government employee’s own expense.

II – Addition / change in surname only, on account of marriage/ remarriage of a female Government employee.
The following requirements may be met for this purpose:

If the Government employee desires a change she should give a formal intimation to her appointing authority of her marriage and request For a change in her surname.

(i ) Particulars of the husband may be given for making necessary entries in the Service Book.

III – Deletion of surname or reversion to maiden name on divorce / separation or death of the husband of female Government employee.

Change of Name for Female Govt Employees

Change may be permitted if a female Government employee gives:

(i) an intimation to the appointing authority regarding change in marital status; and

(ii) a formal request for reversion to her maiden name.

Note: – There is no prescribed form for items II & III.

2. Ministry of Agriculture etc. are requested to bring these instructions to the notice of all administrative authorities under their control for information and compliance.

Sd/-
(A. Jayaraman)
Director (E)

View the Order Copy on how to change name in government records

What is the Ministry of Home Affairs O.M. regarding the procedure for a change of name by Government employees?

The Ministry of Home Affairs issued O.M. No. 60/274-48/Estts. on 3rd November 1948, which lays down the procedure for a change of name by Government employees. This order was subsequently amended through O.M. No. 87/52-Estts., dated 24th March 1952.

Why was there a need to review the existing instructions on name change?

The Government reviewed the existing instructions in light of experiences in certain cases and found them incomplete, as they did not cover certain situations.

What is the new procedure adopted for a change of name by Government employees?

The new procedure for a change of name by Government employees, superseding all previous orders on the subject, is as follows:
I. For addition / deletion or change in name / surname:
A Government employee desiring a new name or modification in the existing name must do so formally by executing a deed to change the name. A sample deed form is provided.
Following the execution of the deed, the change should be published in a prominent local newspaper and in the Gazette of India. The expenses for publication are to be borne by the Government employee.
II. For addition / change in surname due to marriage/ remarriage of a female Government employee:
The female Government employee should inform her appointing authority formally about her marriage and request a change in her surname.
Particulars of the husband may be provided for updating the Service Book.
III. For deletion of surname or reversion to maiden name on divorce / separation or death of the husband of a female Government employee:
If a female Government employee’s marital status changes due to divorce, separation, or death of her husband, she should intimate the appointing authority about the change and formally request reversion to her maiden name.

Is there a prescribed form for items II and III?

No, there is no prescribed form for items II and III. The process requires a formal intimation to the appointing authority.

What action is expected from other Ministries regarding these instructions?

The Ministry of Agriculture and other relevant authorities are requested to bring these instructions to the notice of all administrative authorities under their control for information and compliance.
Please note that the information provided here is based on the Ministry of Home Affairs O.M. and serves as a guideline for Government employees seeking a change of name. It is essential to follow the procedure laid out in the order for a smooth and official name change process.

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