Extension of Timelines for Recording of APARs for the year 2023-24 due to Lok Sabha Election

DoPT extended the Timelines for Recording of APARs for the year 2023-24 in view of engagement in ongoing Lok Sabha Election, 2024

Timelines for Recording of APARs for the year 2023-24

No. 2101 1/04/2023-Estt.(A.II)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training

North Block, New Delhi — 110001
Dated 28th May, 2024

OFFICE MEMORANDUM

Subject: Extension of timelines for Recording of APARs for the year 2023-24 in respect of Central Civil Services — reg.

The undersigned is directed to invite reference to this Department’s OM No. 21011/1/2005-Estt.(A)(Pt.) dated 23.07.2009 and OM No. 21011/04/2023-Estt.(A.II) dated 15.04.2024 regarding timelines for recording of APARs and extension of timelines for submission of self-appraisal, respectively.

2. In view of engagement in ongoing Lok Sabha Election, 2024, difficulties have been reported by the officers belonging to Central Civil Services in sticking to the timelines given in the OMs referred to above.

3. Accordingly, the matter has been re-considered in this Department and it has been decided, with the approval of the competent authority, to extend the existing timelines for recording APAR for the year 2023-24, in relaxation of OM No. 21011/ 1/2005-Estt.(A)(Pt.1) dated 23.07.2009 and OM No. 2101 1/04/2023-Estt. (A.1]) dated 15.04.2024, as follows:

S.No.ActivityCut off dates 
  ExistingRevised
(1)Distribution of blank APAR forms to all concerned31st March (This may be completed even a week earlier)31st March (This may be completed even a week earlier)
(2)Submission of  self-appraisal to — the Reporting Officer by ORU30th April30th June
(3)Submission of report by Reporting Officer to Reviewing Officer30th June31st August
(4)Report to be completed by Reviewing Officer and to be sent to Administration or CR Section / Cell or accepting authority, wherever provided31st July31st October
(5)Appraisal by accepting authority, wherever provided31st August31st December
(6)(a) Disclosure to the ORU where there is no Accepting Authority1st September1st November
 (b) Disclosure to the ORU where there is Accepting Authority15th September1st January
(7)Receipt of representation, if any, on APAR15 days from the date of receipt of communication15 days from the date of receipt of disclosure
(8)Forwarding of representation to the Competent Authority 15 days from the date of receipt of representation
 a. Where there is no Accepting Authority for APAR21st September
 b: Where there is Accepting Authority for APAR06th October
(9)Disposal of representation by the competent authorityWithin one month from the date of receipt of representationWithin one month from the date of receipt of representation
(10)Communication of the decision of the competent authority on the representation by the APAR Cell15th November15 days from the date of disposal of representation
(11)End of entire APAR process, after which the APAR will be finally taken on record30th November15 days from the date of communication of the decision

4. The aforesaid relaxation is just a one-time measure for the Central Civil Services Officers for the year 2023-24.

(S. P. Pant)
Director(PP.ID)

All Ministries / Departments / Cadre Controlling Authorities of the Government of India

Copy to:

  1. AIS Division, DoPT, North Block, New Delhi.
  2. NIC, for uploading in DoPT website.

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