Transfer applications under GDS online transfer Portal

Processing of transfer applications of GDS under limited transfer facility­ introduction of GDS online transfer Portal

GDS online transfer Portal

Government of India
Ministry of Communications
Department of Posts
(GDS Section)

Dak Bhawan, Sansad Marg,
New Delhi-110 001
Dated : 28.11.2022

All Chief Postmasters General

Subject: Processing of transfer applications of GDS under limited transfer facility­ introduction of GDS online transfer Portal.


Please refer to this office letter no. 17- 3112016-GDS dated 20.09. 2022 whereby it was inter-alia, informed that an online Portal for procesing transfer applications of GDS is being prepared by the CEPT and therefore, it was also directed as under:

(i) GDSs may be allowed to submit their requests for transfer only till 15.10.2022 .No application for GDS transfer will be entertained in the manual mode after 15.10.2022 under any circumstances.
(ii) Circles/Regions/Divisions shall finalize all the pending requests for Limited Transfer (received upto 15.10.2022) by 30.11.2022.

It is understood that the Circle would have completed the above exercise within the time lines specified. In this context , it is informed that CEPT in process of finalizing different module in respect of GDS Transfer and some of the modules have already been finalized. In order to the expedite the process, following timelines have been prescribed for CEPT for development of the remaining module and for Circles to process the transfer applications:

Sl NoActivitiesTimeline for CEPT for development/ modification in modulesTimelines for Divisions/ Circles
1Master Data entry of the GDS vacancies by the Unit/Divisions28.11.202228.11.2022 to 05.12.2022
2Updation of mobile numbers of the GDS seeking transfers with the Divisions in the portal to create login credentials28. 11.2022 to 07.12.2022
3Online Registration and submission application by the GDS applicants seeking transfer05.12.202208.12.2022 to 14. 12.2022
4Verification of online applications by the Di visions05.12.202215.12.2022 to 18. 12.2022
5Completion of system process15.12.202219 12.2022 to 21.12.2022
6Verification of Transfer process as test check for one Division each per Circle22.12.2022 to 24.12.2022
7Online list of transfers approved15 12.202225.12.2022
8MIS Module31.12.2022
9Relieve the GDS to join in the new Post07.0 1.2023

3.Vacancy calculation for GDS online software : –

Vacancies arising due to discharge from engagement from 01.07.2022 to 31.12.2022. voluntary discharge from engagement, resignations, promotion on regular departmental posts upto 30.11.2022 will be taken in to consideration for transfer. In addition to, the unfilled post of the earlier Cycles for which the panel has been exhausted and the posts fell vacant in the ongoing GDS online engagement Cycle IV (upto 30.11.2022) due to resignations of the incumbents after Joining would also be taken into consideration.

This exercise is to be carried out by the Divisions between 28.11.2022 to 05.12.2022. The CEPT will share ‘URL’ for Rule 3 Transfer of GDS and would also share the login credentials with the Divisions and the manner in which the data entry is to be carried out by 28.11.2022. The instructions to use the Portal/URL would also be available in the URL itself.

Order of Priority: –

a. The applications submitted by the applicants received in the login of the Divisional/Unit Head (where GDS is presently working). The email/pop up message on the same will also be received by the Divisional/Unit Head.
b. Date of engagement shall be considered for deciding order of priority of all such applications. However, the PwD candidate will give preference irrespective of date of engagement.
c. In case of tie in date of engagement, date of birth shall be considered for deciding order of priority.

The detailed instructions for the GDS applicants and for Divisional/Unit Heads is annexed as Annexure.

4.In addition to above all the HoCs are requested to ensure completion of the following tasks also for notification of GDS vacancies in Schedule-I January 2023:-

(i) Vacancy calculation for notification in Schedule-I (January) 2023: – After completion of the online transfer process all the vacancies including falling vacant due to deputation of GDS to APS and IPPB (for more than six months), as prescribed vide this office Om No . No.17-31/2016GDS(pt) dated 25.11.2022 would be calculated and intimated to this office as well as to the CEPT by 05.01.2023.

(ii) The notification for GDS Online Engagement will tentatively be issued simultaneously by all the Divisions on 19.01.2023 in Schedule-I (January) 2023 by notifying all the vacancies mentioned in Para 5 (i).

(iii) Circles must complete/finalize conducting of CCE and review of Compassionate cases by conducting special CCE before notifications of vacancies.

(iv) Vacancies must be uploaded by Divisions as per the schedule to be conveyed by the CEPT in their consultation.

(v) Further process in respect of the vacancies already in pipeline under Cycle IV for which the verification process/joining process is underway, will continue as per the time lines given in the notification issued in May, 2022.

(vi) All HOCs may ensure that engaging u nits are strictly following already approved and circulated model notifications to notify GDS vacancies through GDS on line engagement process

Your faithfully,

(Ravi Pahwa)
Assistant Director General (GDS/PCC)
Tel. No. 011-23096629

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